- What are your payment schedules and when is payment usually due?
We initially require a $1500 deposit for weddings and anywhere from $800 – $1500 for other, non wedding events.
For weddings, we require an additional 1/3 deposit on remaining balance at some point between the initial booking and final payment.
Final payment for ALL events is due prior to any event taking place. For weddings, final guests count is due 1 month prior with payment 3 weeks before the wedding date.
For all other events, final payment and guests counts are due 1 week prior to the event.
- Can we provide our own food?
The Ballroom does have the option of bringing in a caterer of your choice outside of our packages. However, the caterer brought in must be licensed and insured and a certificate of insurance must be provided to the Ballroom.
- Do you have a minimum guest count requirement?
Our two biggest packages, the Asa Packer Package and the Harry Packer Package do require a 100 guest min at full price. Our other packages, however, do not require you to have a minmum amount of guests. There is, however, a small room fee for guest counts below 100. For the Foreman’s Package it is $16/head below 100 and for the others it is a $13/head below 100 guests.
So, if you have 80 guests, your fee would be either $16 x 20 (for the Foremans Package) or $13 x 20 for the others.
We are actually quite perfect for weddings that are less than 100, as our room is spacious enough to fit up to 155 guests, but not too big where your smaller affair would get lost in it. Most of our weddings usually fall between 80 and 110 guests and we have done weddings of around 50 guests as well.
- How many weddings do you do in a day?
At the Mauch Chunk Ballroom we only hold one wedding a day.
- Do you allow candles?
Yes, we do allow for candles.
We are pretty flexible in what decor we allow and we encourage our couples to make it their own with their unique touches. Our only restriction is that any decor items used can not be taped, glued, nailed or in anyway affixed to the walls and woodwork.
- Can you recommend good photo locations?
We consider the entire downtown district as part of our venue. We are within walking distance to just about every historically signifigant building or museum. There is also no shortage of excellent places to take pictures. Most often, couples start at the Train Station and take pictures near the Lehigh River, the Gazebo and station at Josiah White Park, Kemmerer Park, around the Asa Packer Mansion and then proceed up Broadway where just about anyone’s front door or small courtyard make for a beautiful photo op. The Ballroom can provide a full list of recommendations on spots. Another good reference is to check our Facebook page and the Pictures Around Jim Thorpe album we created.
- Are you wheelchair accessible?
The building was built in 1848, rebuilt in 1878 and so it was not fitted with handicap accessibility. However, we do have a special chair that guests who have difficulty walking up stairs can get in to ride up to the Ballroom level. Unfortunately, however, wheelchairs are unable to get in both the front door and up to the Ballroom level.
- Is the Ballroom air conditioned?
Yes, the Ballroom is both air conditioned and heated for all season comfort.
- Can you recommend ceremony locations near your venue?
Yes, we can! And there are tons of options within walking distance of the Ballroom that we can recommend, as well as areas just outside of downtown Jim Thorpe. As a matter of fact, if can visit our special blog about just such locations HERE.
When you book at the Ballroom, our coordinator will help you make arrangements AND be present for your rehearsal and ceremony if you choose a location anywhere in downtown Jim Thorpe.
- Do you offer discounts for Fridays or Sundays?
Yes, on most wedding packages we offer a $400 off our package price for a Friday or Sunday wedding.
The Asa Packer and the Harry Packer package are only available on Saturday with a minimum 100 guests at full price, so are not eligible for any discounts.
- What liquor packages do you have and can we bring our own?
A basic beverage package of Coke, Diet Coke, Sprite and Coffee and Tea is provided with every wedding and party package.
The Ballroom is a BYOB facility, so you would provide the beer,wine and any hard liquor you would require (plus mixers).
For all weddings where alcohol is being served , a bartender must be provided by the Ballroom. The charge is $25/hour for each bartender (you can request max of 2).
It is recommended for weddings of over 100 , that you have 2 bartenders.
- Can you recommend places for our guests to stay?
Can we ever! Jim Thorpe is loaded with different options for your guest accomodations, that includes the Inn at Jim Thorpe along with several B&B’s , all within walking distance to the Mauch Chunk Ballroom. There are also many homes available on Broadway (within walking distance) that your entire party , group or family members can rent for the weekend. The Ballroom will provide you with a list of all the different options and recommendations we make .
- How many guests does your ballroom hold?
At the Ballroom we can accomodate up to 180 guests, depending on the packages selected.
Our round table set up can be used for weddings with guests of approx 120 (with 110 on our floor and the couple and Bridal Party on our stage area)
For guests of more than 120, we utilize 12′ long banquet tables and we can accomodate 155 guests for sit down or buffet service with this set up. 155 is the max for a traditional dinner service wedding.
Weddings of more than 155 can be accomodated with the Customized Cocktail Reception package.
- What other fees do you charge?
At the Ballroom, we made our pricing as simple and easy to calculate as possible. When you contact us for our full brochure, all prices listed will already include any tax and gratuity. You simply multiply your guests count by the package price for your costs.
The only additional charges you may incurr would be if :
- Your guests count is below 100 . In this instance we charge $13/ a head below 100. So, if your guest count was 90, we would charge you $13 x 10 or $130 room fee.
- Ceremony Fee – If you elect to have your ceremony at the Ballroom, we charge a $175 ceremony on-site location fee.
- Can our guests tour the Museum?
ABSOLUTELY! We encourage you to inform your guests that the museum will be open to them at the beginning of the evening.
We hold the museum open at the very start (prior to cocktail hour) and for about 30 minutes into cocktail hour. The musuem, however, will be closed to your guests about 1/2 hour into your cocktail hour.
- Where will my guests park?
Worried about where youre guests are going to park? No need to, as the Ballroom has arrangements for your guests to park in a lot reserved especially for them.
We provide a shuttle to take guests from the lot to our front door starting 45 minutes prior to the start of your event for 1 hour starting 1/2 hour prior to the scheduled end of your event.
We suggest that the person driving drop their passengers at the front door and park the car to take the shuttle to our front door.